OpenDocMan is an open source document management system, also known as an open source DMS, written in PHP and it runs inside any popular web server. Here are some of the key features of the document management software:
Server
- Runs inside any PHP5-enabled web server (Apache2, IIS, etc.)
- MySQL 5
- Runs on all modern operating systems: Linux, Unix, Mac Os X, Windows 2000, Windows XP, Windows 2003, Windows Vista, Windows 7
- Very lightweight and easy to install
- Automatic installer and updater
- All files are stored locally on the web server for easy backup
- 100% Web Based Interface: No FTP required. Upload files directly from your web browser.
Documents
- Unlimited File Types: Add any file type to the system
- Meta data fields for each file
- Assign a department/category to each file
- Check-out feature to prevent over-writing of edits
- Revision history
- Documents are stored physically on the server
- File expiration
- Create custom document properties to match your companies needs
Workflow
- Automated document review process
- Automated file expiration process
- Reviewer can approve or reject a new document or a changed document
- E-mail notification options prior to and after a review
Search
- Quick-browse search by author, department, or category
- Full search by meta-data, author, department, category, file name, comments, etc.
- No external indexing processes required
Security
- Secure URL feature to obfuscate URL parameters
- Fine grained user access control for each file
- Departmental access control for each file
- Three user types: User, Admin, and Super-Admin
- Control the size limit of files independent of higher server limits
Multiple Language Support
- Chinese
- Croatian
- Dutch
- English
- French
- German
- Italian
- Portuguese
- Spanish
- Turkish
