OpenDocMan was designed to be used for a variety of situations and solve many problems. Besides the common features of document management that OpenDocMan handles, here is a list of some other things you could do with OpenDocMan:

  • Store your company training documents so that employees always know where to find the latest copies.
  • Eliminate the emailing headaches of large documents
  • Print Houses: Use opendocman to let your customers “approve” your proofs
  • Store all the technical manuals for equipment used at your company
  • Engineering: Store your CAD files
  • Store your media files (audio, video, pictures)
  • Not-for-profits can use OpenDocMan to store their meeting minutes, and their internal documents so that all members could have access to them.
  • Developers: Store code snippets
  • Property Management: Keep track of all of your bills for each of your properties
  • Trucking Company: Store manifests and bills of ladening

20 Responses to “What can I do with OpenDocMan?”

  1. Marcelo August 30, 2011 at 9:16 am #

    I tried many other ope sources DMS, and at the end I decided OpenDocman was the right for me, easy to install, easy to use. I am a very light user, but I am very satisfied with my choice.
    Thank you!!!!

    Marcelo Lopez

    Currently I am using OpenDocman for my own, internal needs at my personal web site.

  2. Sanjay Vasanjee September 12, 2011 at 5:00 pm #

    Good Day

    I am looking to acquire a solution that will allow me to scan customer documentation such as credit application forms, customer personal documents etc.
    I am offering a retail credit solution and looking to electronically capture documents so that all information is available on a PC based infrastructure.
    Please advice the recommended hardware and software required.

    Best regards

    Sanjay Vasanjee
    Smart Cash 4 Africa

  3. Pedro Delgado February 15, 2012 at 10:51 am #

    I have some doubts.
    I need a hosted DMS to hold our ISO 9001 and ISO 17025 quality management systems.
    So I need sort of restriction access (configurable) for some docs (usually .pdf and .doc).
    I also need to ensure permission for editing documents and also aproval permission for each document or group of documents; this is, certain user can edit the doc and another user aproves it finally and frees it to be used or accesed by the rest of the team. Or some type of read/write acces for every user in my team.
    I need some changes tracing (version history and the author of last edition).
    I also need that a document has some sort of mark so we can know their editing is in progress (this is, a beta document not approved yet).
    Can we get this with OpenDocMan?. Thankyou.

  4. Anne February 24, 2012 at 2:51 am #

    Sanjay, did you find a solution that would allow you to scan? I am looking for something similar.


  5. Oliver April 10, 2012 at 12:31 am #

    I’m very interested in this but I’m a bit concerned about the backup and recovery requirements, as normally with a files and folders system replication is sufficient but here its nessecery to backup and restore both the file store and database in order to recover a system

  6. Grant Keinzley May 24, 2012 at 7:26 am #

    I am the boss of a computer tech company and we can if needed build software, however I chose this solution for sharing company files for my offices that are located in different cities and countries because it looked good from my internet research.

    After installing it to my servers I was so impressed with the script that I have decided that I am going to have my team build some templates for it and offer them to the ODM community for free use.

    @Oliver: I didn’t see anything directly in the script for backups however if your server is setup properly then you should have server side cron jobs running for the making of regular server backups.

    Wiki “cron Job” if you need more info about this.

    Anyways…..Great work people, ODM is a fantastic solution that damned near any office member can use without the needing of reading a manual.

    That’s what makes ODM great !

  7. Lindsay September 10, 2012 at 5:12 pm #

    Can OpenDocMan be used to serve technical papers in pdf format in a way that makes the metadata associated with each file searchable/discoverable by a web based search engine? The objective is to provide read-only access to many pdf’s to anyone searching for related key words, a basic internet searchable repository function.

  8. Tom Mitz June 24, 2013 at 11:48 am #

    I am considering using your ODM to manage a database of files. Those are mostly PDF’s and word doc files. Using a third party PDF/OCR feature, add multiple documents at the time and then using the Search query find pdf/word docs that include the search keywords? Another words will the search feature be able to look inside of the “OCR-ed” pdf doc to select the doc containing the search keyword or will it only search the titles/names of the files?
    Thanks very much.

    • Stephen Lawrence August 8, 2013 at 7:10 am #

      Currently the search function only searches meta-data.

  9. Kieran Kelly October 18, 2013 at 4:54 am #

    Is there any preview function for previewing documents before downloading?

    • Stephen Lawrence October 18, 2013 at 8:30 am #

      No there isn’t, but that would make a great feature request. I can imagine some sort of javascript library that provides a preview “popup” when you hover over the file.

      • Igor Vukcevic January 21, 2014 at 7:32 am #

        Is there any option to haw preview “popup” in near future?

        • Stephen Lawrence January 26, 2014 at 12:39 am #

          There are lots of plans, and this feature has come up in discussions before. Not a terrible idea. Are you any good with jQuery?

          • Igor Vukcevic January 27, 2014 at 3:17 am #

            No, sorry, I am not in programing world. After doing research, your program is GREAT! Only one features needs, preview.

  10. David Chick October 27, 2013 at 8:36 am #

    Hi, I’m scouting around for a simple, free web based dms to publish sporting results for the association leagues. OpenDocMan looks good, but I want to be able to publish documents so that anyone at all can search for and see ‘public’ docs without having to log in. A bit like what Lindsay was after back in 2012.
    Is there now an anonymous mode?
    Cheers, Dave

    • Stephen Lawrence October 27, 2013 at 12:01 pm #

      Hi David,

      The anonymous feature is getting close to being a high priority. I have been a bit tied up with sponsored features as of late. I think anonymous mode would put OpenDocMan in a whole light, I would like to have it as well. Do you have any software skills? I would love to provide assistance to someone that wanted to tackle this feature.

  11. James Martin February 19, 2014 at 6:55 am #

    I watched video on site and get cleared many points but still confuessed after using demo account.
    after adding the document i didnt see the feild of document version.

    • Stephen Lawrence February 19, 2014 at 8:18 pm #

      You can view the versions of the file once they have been checked-out / checked-in. You can visit the file history page.

  12. Hussain Alkoofi June 15, 2014 at 10:52 pm #


    We are doing a study about Content Management products available in the market, and we reached you.

    I have some points I need to clarify, Let me explain you about our need.

    Simply Take documents, store it and retrieve it whenever required.
    These documents are small in size but huge in numbers (currently 11 million documents and growing) all those process are done by a Webservice.

    The user in our system is accessing our system and in one function where he will be asked to upload some documents, a call to ECM will establish using WebService to upload documents , The same way is for retrieve.
    We want to know about your product if it satisfies our need. Please arrange a call to hear from you.
    Appreciate if you respond to us as soon as possible. Please let us know the time you are going to call.


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