OpenDocMan is an open source document management system, also known as an open source DMS. Here are some of the key features of the document software:

Documents

  • Add any file type to the system
  • Not FTP required. Upload directly from your browser.
  • Meta data fields for each file
  • Assign a department/category to each file
  • Check-out feature to prevent over-writing of edits
  • Revision history
  • Documents are stored physically on the server
  • File expiration
  • Create custom document properties to match your companies needs

Workflow

  • Automated document review process
  • Automated file expiration process
  • Reviewer can approve or reject a new document or a changed document
  • E-mail notification options prior to and after a review

Search

  • Quick-browse search by author, department, or category
  • Full search by meta-data, author, department, category, file name, comments,etc.
  • No external indexing processes required

Requirements

  • Very lightweight and easy to install
  • PHP 5/MySQL 5
  • Apache/IIS
  • Automatic installer and updater

Security

  • Secure URL feature to obfuscate URL parameters
  • Fine grained user access control for each file
  • Departmental access control for each file
  • Three user types: User, Admin, and Super-Admin
  • Control the size limit of files independent of higher server limits

Multiple Language Support (in 1.2.6 beta soon to be released)

  • English
  • Dutch
  • German
  • Turkish
  • Spanish

Looking for a feature that is not in the list? Vote for a feature at our uservoice page.

10 Responses to “Features”

  1. madymussa April 14, 2011 at 4:21 am #

    Translation to portugese

    Reply
    • Stephen Lawrence April 14, 2011 at 9:14 am #

      If you would like to provide a Portuguese translation that would be great.

      Reply
  2. conifer May 4, 2011 at 2:03 am #

    can workflow do approval process as parrallel (not single person authorization got approval)

    Reply
  3. Jay July 18, 2011 at 1:40 pm #

    A news feed feature would be awesome. Allowing me to post news to my employee’s. This would then be even better if I could have a choice to post it do individual departments or everyone! :)

    An example could be to tell the finance team they are doing an amazing job! And then post a news feed to the developers telling them to pull up their socks and get a move on! :) Meanwhile posting another feed to the whole company to inform everyone on the daily/weekly successes and failures! :)

    This feature would be amazing!!!

    Reply
  4. Jim Pennell July 25, 2011 at 2:52 pm #

    Set the System to use SSL for user connections to add security. Is that a separate WebServer setting?

    Reply
  5. madymussa August 1, 2011 at 11:52 pm #

    How long we have to wait no the next final version?

    Reply
  6. Hindarto November 30, 2011 at 8:48 pm #

    I had try the Opendocman, but i still confused about ;

    - How to make another user to check in our document that we upload?
    - How to set expiration document? i dont see the figure on the menu

    Thanks

    Reply
  7. Karl December 1, 2011 at 1:30 am #

    I’ll help you with a Swedish translation as soon as i get my account approved ;)

    Reply
  8. James January 17, 2012 at 8:38 am #

    This program looks great, but I have a question. Is it possible to load more than one file at a time? Load the whole folder at once?

    Reply

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